Every item, in its place, with its margin.
Whether your shop is exempt from the invoicing mandate today or required to issue invoices, each item has its balance in every location, its cost and its margin.
Accounting software for electronics stores in Jordan starts with one question: how many are left in the showroom, and how many in the warehouse? In an electronics store, from Amman to Irbid, stock sits split between the showroom floor and the back room. Add each item to Qoyod as a product with its code, purchase price and selling price, and follow its balance and movements in every location.
1. A day in an electronics store
Before you choose an accounting system for an electronics and appliance store, look at where your items’ numbers live today: the warehouse notebook, the suppliers’ invoices and the installation slip.
The showroom count is not the warehouse count
The showroom displays the item and the warehouse holds the rest, each with its own notebook.
With Qoyod: add your locations and transfer stock between them, and follow each item’s balance in every location.
An item’s profit inside the total
You know the total profit, but not the profit on each item.
With Qoyod: the product cost and profit margin report shows each product’s category, location, average cost and margin.
Delivery and installation sit outside the invoice
The seller agrees the delivery or installation fee with the customer by word of mouth, so it never appears on the invoice.
With Qoyod: add delivery or installation as a service with its own price and tax, and bill it on a sales invoice, with the appliance or on its own.
A company buys on account
A company customer takes several appliances on account, and the balance sits in a separate book.
With Qoyod: record credit sales to your customers, and follow their balances in the customer statement and the ageing report.
2. An item’s journey from the supplier to the invoice
From the supplier to the invoice there are five stops, and the item’s card gains a new line at each.
Stop 1: Into the warehouse
Six appliances arrive on one purchase invoice, entered under the supplier’s name. What you have paid reduces the supplier’s balance, the remainder stays recorded against you, and their cost goes into the item’s average cost.
Stop 2: It enters its category
The item is added as a product with its code, category, purchase price and selling price.
Stop 3: From the warehouse to the showroom
Transfer two of the six appliances to the showroom location, so four stay in the warehouse, and each location shows its own balance.
Stop 4: Sold on an invoice
Issue the sales invoice for the appliance, cash or on credit, add the delivery or installation service to it, and follow what you have collected and what your customer still owes.
Stop 5: Its margin shows
The item’s margin shows in the product cost and profit margin report, at average cost, with its category and location.
3. Accounting Software for Electronics Stores in Jordan: what Qoyod covers in your shop
E-invoicing and accounting, integrated in one system. Here are six more jobs Qoyod covers in your shop, for appliances and their accessories.
A location for every store
Add your locations, from the showroom to the warehouse and branches, transfer stock between them, and set each user’s permissions by location.
Cost and margin for every item
The product cost and profit margin report gives each item’s cost and margin, and the cost shown is the average cost.
Delivery and installation on the invoice
Add delivery or installation as a service with its own price and tax, and bill it on a sales invoice, with the appliance or on its own.
Deposits and sales on account
Record a deposit as a receipt voucher from the customer before the invoice, then allocate it to the invoice at delivery. Record partial payments on a credit sales invoice, and follow the remainder in the customer statement. More in our guide to receipt voucher vs invoice in Jordan.
Suppliers and their balances
Enter purchase invoices under each supplier’s name, and check the balance and what you have settled.
Returns and exchanges
Take the returned appliance back with a credit note so its quantity returns to stock, and issue the replacement a new invoice. More in our guide to exchanging goods in JoFotara.
4. Electronics stores and the National Invoicing System
Discuss your shop’s position with your accountant.
Who must use e-invoicing in Jordan
Whether your shop is exempt from the invoicing mandate or required to issue invoices, Qoyod keeps the books for your stock, purchases and cash, and it is integrated with the National Invoicing System (JoFotara) for when you need it.
5. Your accountant reads the same numbers
Your accountant or accounting firm, if you have one, has the first word, and their view on the software comes before your decision. The question “is my activity exempt from the mandate?” is answered by your accountant and the Department. The books belong in Qoyod.
What you see
- The balance of each item in every location.
- The margin on each item.
- Each supplier’s balance, and what you have paid.
- What customers on account still owe.
What your accountant reviews
- Purchase invoices and sales invoices.
- Income, balance sheet, trial balance and ageing.
- Reports exported to Excel and PDF.
- And if your shop must issue invoices, the JoFotara status of each one.
Add them as a user on your account, with the role and permissions you set.
6. Other Qoyod products
You run your books on Qoyod Accounting. For the showroom and warehouse team there is another Qoyod product: Qoyod HR, on its own subscription.
Qoyod HR
For an electronics store with a team in more than one branch.
Qoyod HR is available to businesses in Jordan. The connection to Qoyod Accounting is now available.
- Attendance across all your shop branches.
- Leave management.
- Payroll with allowances and advances.
7. Frequently asked questions
Does an electronics store have to issue invoices through the National Invoicing System (JoFotara)?
The e-invoicing mandate covers every seller of goods or provider of services, not only those registered for General Sales Tax, except for activities that the Invoicing Affairs Instructions exempt under set conditions. A seller that is not registered issues an income invoice. Mandatory application has been in force since 1 April 2025, with oversight steadily tightening. Electronics stores do not appear by name in the list in Article (4) of the Invoicing Affairs Instructions. Other sectors were added to the list by later amendments, so it is not a closed list. Check the text in force for your activity with the Income and Sales Tax Department.
More detail in our guide to the JoFotara exemption
Does Qoyod track a serial number for every unit?
No. The serial number in Qoyod is a unique code per product, not per unit. If you want a record for one particular appliance, add it as its own product and note the number printed on it in the product’s additional fields.
Can I see an item’s balance in the showroom and the warehouse, and its margin?
Yes. Add the showroom and the warehouse as two locations and transfer stock between them. The product cost and profit margin report shows each product’s quantity in the location, its category, its average cost and its margin, and you can filter it by product or product type and by location.
How do I invoice delivery and installation?
Add each as a service item: it is not stocked and is only sold, with a selling price and a revenue account that you set. Then add it to the appliance’s sales invoice, or issue an invoice for it on its own.
How do I record an appliance that a customer returns or exchanges?
Issue a credit note for the returned appliance, so its quantity returns to stock and the customer’s balance goes down. For an exchange, issue a new invoice for the replacement appliance.
More in our guide to exchanging goods in JoFotara
Does Qoyod manage installment sales with a schedule?
No. Qoyod has no installment schedule and no tracking of each installment’s due date. What you get is a credit sales invoice, partial payments on it, receipt vouchers and a statement for each customer. More in our guide to collecting a credit sales invoice in JoFotara.
That completes the item’s balance: its location, its cost, its invoice and its margin. That answers the first question.
