What you are owed by companies, and what you owe your trainers.
Whether your center is exempt from the invoicing mandate today or required to issue invoices, you record each course’s fees on an invoice, and each customer on account and each supplier has a balance.
Accounting software for training centers in Jordan starts with two questions: how much do companies still owe you, and how much do you still owe your trainers and suppliers? In a training center or institute, from Amman to Zarqa, a company sends its staff and pays after the course ends, a trainee pays part before it starts and the rest later, and a trainer waits for the fee. Define each course in Qoyod as a service with its price, issue the invoice, and follow what you have collected and what is owed to you and by you.
1. A day in a training center
Before you choose accounting software for a training center in Jordan, look at where your numbers live today: the list of courses, the accounts of companies that pay later and the fees you owe your trainers.
Courses at different prices
An accounting course costs one price, a language course another, and the list sits in a side file.
With Qoyod: define each course as a service with its default price, pick what fits the customer on the invoice, and adjust the price when you need to.
A company that pays after the course
A company registered its staff today and pays in a few weeks, and its balance sits in a notebook your accountant never sees.
With Qoyod: you record the credit invoice on the company’s account, and the balance shows in its customer statement.
A payment before the course starts
A trainee pays part of the fee before day one, and you have nowhere to put it until the invoice is issued.
With Qoyod: record the payment as a receipt in the customer’s name, then allocate it to their invoice.
A trainer waiting for a fee
The trainer’s fee is in a message, and the invoice for the hall and the printed material is on another sheet.
With Qoyod: record the trainer’s fee and the hall rent on purchase invoices, and see each supplier’s balance and what you have paid.
2. A course’s journey through your center
One course, five stops, one new number on its card at each.
Stop 1: The course is defined
Define the course in Qoyod as a service with a default selling price and a revenue account. A service is not stored and not purchased, so it needs no purchase price.
Stop 2: The trainer’s fee
When the trainer is paid a fee by the center, record it as a purchase invoice in the trainer’s name as a supplier.
Stop 3: A payment from the customer
What a customer pays before you issue an invoice, record as a standalone receipt in their name.
Stop 4: The invoice is issued
Issue the sales invoice, cash or credit, allocate the receipt to it, and follow what you have collected and what the customer still owes.
Stop 5: Both accounts show
The customer’s balance shows in their statement, and the supplier’s balance and what you have paid show from the purchase invoice.
3. Accounting Software for Training Centers in Jordan: what Qoyod covers in your center
Electronic invoicing and integrated accounting in one system. And here are six more jobs Qoyod covers in your training center.
Courses at their prices
Add the course as a service with a default selling price and a revenue account, and change the price on the invoice if it differs.
The company’s account on credit
Record credit invoices on the company’s account, and review its balance in the customer statement and the customer ageing report. More in our guide to collecting a credit sale invoice in JoFotara.
An advance payment
Record the payment as a standalone receipt in the customer’s name before the invoice, then allocate it to the sales invoice.
Trainers and suppliers
Record purchase invoices for trainers’ fees, hall rental and printed material, and follow each supplier’s balance and what you have paid.
A project for each course
Add each course as a project and link to it the sales and purchase invoices that belong to it, then filter the income statement by project to read the course’s income and expenses.
Your customers and suppliers from Excel
Bring in your customers, suppliers and opening balances by importing from Excel templates.
4. Training centers and the National Invoicing System
Discuss your center’s position with your accountant.
Who must use e-invoicing in Jordan
Whether your center is exempt from the invoicing mandate or required to issue invoices, Qoyod keeps the books for your services, purchases and cash, and it is integrated with the National Invoicing System (JoFotara) for when you need it.
5. Your accountant shares the decision
If an accountant or an accounting firm works with your center, hear their view before you decide on accounting software. The question “is my activity exempt from the invoicing mandate?” is for your accountant and the Department, and the books are for Qoyod.
What you see
- What you have collected and what each company and customer still owes.
- Each supplier’s balance, and what you have paid.
- Each course’s income and expenses, if you add it as a project.
What your accountant reviews
- Purchase and sales invoices.
- Income statement, balance sheet, trial balance and ageing reports.
- Report exports to Excel and PDF.
- If your business must issue invoices: the JoFotara status of each one.
Add your accountant as a user on your account, with the role and permissions you set.
6. Other Qoyod products
Your books run on Qoyod Accounting. For your team there is another Qoyod product: Qoyod HR, on its own subscription.
Qoyod HR
For a training center with a team in more than one branch.
Qoyod HR is available to businesses in Jordan. The connection to Qoyod Accounting is now available.
- Attendance across all your center’s branches.
- Leave management.
- Payroll with allowances and advances.
7. Frequently asked questions
Does a training center have to issue invoices through the National Invoicing System (JoFotara)?
The e-invoicing mandate covers every seller of goods or provider of services, not only those registered for General Sales Tax, except for activities that the Invoicing Affairs Instructions exempt under set conditions. A seller that is not registered issues an income invoice. Mandatory application has been in force since 1 April 2025, with oversight steadily tightening. Other sectors were added to the list in Article (4) of the Invoicing Affairs Instructions by later amendments, so it is not a closed list. Check the text in force for your activity with the Income and Sales Tax Department.
More detail in our guide to the JoFotara exemption
If a business is not required to issue invoices, does that mean it pays no sales tax?
Not by itself. An exemption from the provisions of the Invoicing Regulation, where one applies, does not on its own exempt anyone from General Sales Tax or income tax, each of which has its own law. Check your tax position with your accountant.
How do I record my center’s courses and their prices in Qoyod?
A course goes into Qoyod as a product of the type “service”. It takes a default selling price and a revenue account, and it needs no purchase price. A service is not stored, and it is used on sales invoices, quotations and credit notes. If the price differs for a customer, change it on the invoice.
How do I follow a company that pays after the course ends?
Record a credit invoice for the company, and it is posted to its account and the balance shows in the customer statement. Then record the payment with a receipt. A payment can arrive in more than one part, and you follow what you have collected and what is left. The customer ageing report shows the invoices still unpaid, by comparing periods.
Can I record an amount a trainee pays before the course starts?
Yes. Record what was paid as a standalone customer receipt before the invoice exists, then allocate the receipt to the sales invoice when it is issued.
More in our guide to receipt vouchers and invoices in Jordan
Does Qoyod manage trainee registration, attendance and certificates?
Qoyod is accounting software, and what we show on this page is invoices, balances, purchases and reports. Trainee registration, attendance, certificates and hall scheduling are not something we show here, so ask sales what fits your center.
That brings both accounts together: what companies and trainees still owe you, and what you still owe your trainers and suppliers.
