A project for every programme, an invoice for every activity, a balance for every customer.
Whether your business is exempt from the invoicing mandate today or required to issue invoices, your charity keeps its programmes’ expenses and its activities’ invoices in Qoyod, with each customer’s balance in front of you.
Accounting software for charities in Jordan starts with the programme you run: expenses you pay to suppliers, activities you sell on an invoice, and assets you work with. In a charity that runs more than one programme, create a project in Qoyod for each programme, record its expenses and its activities’ invoices on it, and follow each customer’s balance.
1. Where do a programme’s numbers scatter?
Before you choose charity accounting software in Jordan, look at where its programmes’ numbers live today: their expenses, their suppliers, the activities they sell, and their assets.
Programme expenses across files
The cost of a programme’s materials is in one file and the rent of its hall in another, so you cannot see what you spent on each programme.
With Qoyod: open a project named after each programme, and load its expenses onto it from a purchase invoice, a simple invoice or a manual journal entry.
Suppliers with no balance
You buy for your programmes from more than one supplier, and you do not know how much you have paid each or how much is left.
With Qoyod: enter your suppliers’ invoices, and each supplier’s balance and payments show.
A paid activity with no invoice
What the charity sells, such as courses or products, gets lost among loose papers, and nobody knows how much each customer still owes.
With Qoyod: issue a sales invoice that states the quantity and the price, and read each customer’s balance in their statement.
Assets with no record
The building, the car and the equipment have no book value and no depreciation.
With Qoyod: register fixed assets with a value and a useful life, and Qoyod shows their depreciation and book value.
2. A programme in your books: from the project to the customer’s balance
The stops add their numbers one after another to the programme numbers card.
Stop 1: You open the programme’s project
Under “Tasks and Projects”, add a project that carries the programme’s name, and its expenses and invoices are loaded onto it.
Stop 2: You record its expenses
Record the programme’s materials on a purchase invoice for products set as not stored, so each is recorded as an expense when you buy it, and the hall rent on a simple invoice, and link each to the project from “Additional information”.
Stop 3: You issue an invoice for an activity you sell
Issue a sales invoice in the customer’s name that states the quantity and the price, then link it to the project from “Additional information”.
Stop 4: You follow the customer’s balance
Enter the amount you received on a receipt voucher that is allocated to the invoice, and whatever the customer has not paid stays visible in their balance.
Stop 5: You read what you linked to the programme
In “Advanced analysis” on the income statement, pick the project in the filter, and the statement lists the expenses and invoices you linked to it.
3. Accounting Software for Charities in Jordan: what Qoyod covers in your charity
E-invoicing and integrated accounting in one system. Here are six jobs Qoyod does in your charity, from its programmes’ expenses to its assets.
A project for every programme
For every programme you run, create a project, and filter sales and purchase invoices by it. A project can be made private, so only the users you choose see it. Projects depend on your subscription, so ask sales which one includes them.
Programme expenses
An expense attaches to its project when you record it on a purchase invoice, a simple invoice or a manual journal entry, and a given project’s expenses appear in the account statement once you filter it by that project. The value of a product that is not stored is booked as an expense at purchase, whereas a stored product’s value enters stock and does not show among the project’s expenses at purchase.
The charity’s suppliers
Record purchase invoices under each supplier’s name, and follow that supplier’s balance and what you have settled with them, before the programme and after it.
Activities the charity sells
Sell on account, and record what a customer pays on a receipt voucher that you allocate to their invoices. A customer’s balance shows in their statement, and their debts show in the customer ageing report, which compares them across weekly, monthly, quarterly or yearly periods. With the Recurring Transactions feature, Qoyod creates sales invoices at intervals you set, and you choose the status of the invoice it creates: draft, pending approval or approved.
The charity’s reports
Open the income statement, the balance sheet or the trial balance, set the period in “Advanced analysis”, compare more than one financial year, and export the report to Excel or PDF. Qoyod does not prepare the notes to the financial statements, so you prepare them yourself in Excel or Google Sheets and attach them to the statements.
The charity’s assets
Register the building, equipment and vehicles as fixed assets, and Qoyod shows the depreciation of whatever depreciates and its book value, with depreciation booked as an expense at the level of the asset. Fixed assets depend on your subscription.
4. Charities and the National Invoicing System
Discuss your business’s position with your accountant.
Who must use e-invoicing in Jordan
Whether your business is exempt from the invoicing mandate or required to issue invoices, Qoyod keeps the books for your projects, stock, purchases, assets and cash, and it is integrated with the National Invoicing System (JoFotara) for when you need it.
5. Your accountant shares the decision
If your charity relies on an accountant or an accounting firm, consult them on the software before you decide. The question “is my activity exempt from the invoicing mandate?” is one for your accountant and the Department. The books belong in Qoyod.
What you see
- The expenses and invoices of each programme, as soon as you link them to its project.
- Each customer’s balance and what you have collected from them.
- What you have bought from each supplier and what you have paid them.
- The building, equipment and vehicles as fixed assets, and their book value.
What your accountant reviews
- Purchase and sales invoices and manual journal entries.
- Income statement, balance sheet, trial balance and ageing reports.
- Fixed assets, the depreciation of what depreciates, and book value.
- Report exports to Excel and PDF.
- If your business must issue invoices: the JoFotara status of each one.
Add your accountant as a user on your account, with the role and permissions you set.
6. Other Qoyod products
Your charity’s books run on Qoyod Accounting. For its team there is another Qoyod product: Qoyod HR, on its own subscription.
Qoyod HR
For a charity with a team in more than one branch.
Qoyod HR is available to businesses in Jordan. The connection to Qoyod Accounting is now available.
- Attendance across all your charity branches.
- Leave management.
- Payroll with allowances and advances.
7. Frequently asked questions
Does a charity have to issue invoices through the National Invoicing System (JoFotara)?
The e-invoicing mandate covers every seller of goods or provider of services, not only those registered for General Sales Tax, except for activities that the Invoicing Affairs Instructions exempt under set conditions. A seller that is not registered issues an income invoice. Mandatory application has been in force since 1 April 2025, with oversight steadily tightening. Other sectors were added to the list in Article (4) of the Invoicing Affairs Instructions by later amendments, so it is not a closed list. Check the text in force for your activity with the Income and Sales Tax Department.
More detail in our guide to the JoFotara exemption
If a business is not required to issue invoices, does that mean it pays no sales tax?
Not by itself. An exemption from the provisions of the Invoicing Regulation, where one applies, does not on its own exempt anyone from General Sales Tax or income tax, each of which has its own law. Check your tax position with your accountant.
How do I see what I have spent on each programme?
Start from “Tasks and Projects”, then “Projects”, and add a project that carries the programme’s name. Record its expenses on a purchase invoice, a simple invoice or a manual journal entry, and attach the invoices of its activities to it through the “Additional information” tab of each document. Next, open the income statement, press “Advanced analysis” and choose the project in the filter options, and the statement lists what you attached to it. What you see is only as complete as your links, since an expense or invoice with no project stays out of this statement. A printed invoice shows the project name only if you add an additional field for it. Projects depend on your subscription, so ask sales which one includes them.
Does Qoyod record donations and manage donors?
Qoyod is accounting software, not an enterprise resource planning system. This page does not show donations or donors, so ask sales before you rely on Qoyod for either.
How do I prepare my charity’s financial reports?
Open “Reports” and choose the income statement, the balance sheet or the trial balance, then press “Advanced analysis” and set the period, and you can compare more than one financial year. Export the report to Excel or PDF. Qoyod does not provide notes to the financial statements, so prepare them by hand in Excel or Google Sheets, save them as a PDF and attach them to the statements.
How do I record staff wages against a programme?
Enter the wages in a manual journal entry, and assign it to the programme’s project through the “Additional information” tab under the entry. The payroll run in Qoyod Accounting, however, cannot be linked to a project.
That brings a charity’s books together in one place: each programme’s project, each activity’s invoice and each customer’s balance.
