One invoice for the gate, the railing and their installation, and the advance you took at the order pays part of it.
Whether your workshop is exempt from the invoicing mandate today or required to issue invoices, what you make is a product, the installation is a service and every customer keeps a balance.
Blacksmith Workshop Accounting in Jordan puts what you made and what you fitted on one invoice. In Amman, Zarqa or Irbid, the blacksmith measures the opening, agrees the price with the customer and takes an advance, then cuts, welds and fits the steel on site. In Qoyod, record the gate and the railing as products, each with its own unit, the installation as a service, and the advance as a receipt in the customer’s name, then issue the sales invoice and use that receipt to pay part of it.
1. A blacksmith workshop in Jordan: where do the numbers slip?
Before you pick accounting software for a blacksmith workshop in Jordan, look at what a single order leaves behind: a measurement on a scrap of paper, an advance in the blacksmith’s pocket, a steel invoice nobody can find, and a contractor who takes his building’s railings and pays at the end of the month.
A measurement on a scrap of paper
The blacksmith notes the opening’s width and height with a price beside them, the price changes when the customer asks for another style, and the office cannot tell which figure was finally agreed.
With Qoyod: write the price as a quotation with the gate and installation lines and an expiry date.
An advance in the pocket
The blacksmith takes the advance in cash at the order, and a week goes by before the accountant learns the customer paid anything.
With Qoyod: record the advance as a receipt in the customer’s name on the day you take it, then use it to settle the invoice once it is issued.
The steel invoice at the supplier
You buy pipes, angles and sheet from the steel supplier, the prices move from one order to the next, and the invoices end up scattered between the van and the workshop.
With Qoyod: enter each one as a purchase invoice in the supplier’s name and check what you owe on the supplier statement.
A contractor who pays later
The contractor orders one building’s railings, then another’s, and pays what he can at the end of the month, so the amounts for each building blur together.
With Qoyod: issue him credit invoices, and check his balance on the customer statement.
2. A house gate in Zarqa and its staircase railing, from measuring to fitting
A homeowner in Zarqa ordered a gate for the entrance and a railing for the staircase. Follow the order in five stops; each one records a line on the journey card.
Stop 1: The blacksmith measures and quotes
From the opening’s size and the staircase’s length, prepare for the homeowner a quotation with the gate, the railing, the installation and its expiry date, and once it is approved turn it into a sales invoice.
Stop 2: The homeowner pays the advance
Create a receipt in his name for the advance; it shows as unused while it is not allocated to any invoice.
Stop 3: The steel arrives from the supplier
Enter the supplier’s invoice as a purchase invoice, and the steel you bought for this order without storing it shows in the income statement from the day you record it.
Stop 4: The gate and the railing are fitted
Issue the sales invoice with the gate, the metres of railing and the installation as you handed them over, and it shows as a credit sale until the receipt settles it.
Stop 5: The advance pays part of the invoice
Press Pay on the invoice and pick the advance receipt: the receipt shows as used because its whole value is allocated, and the invoice shows as partially paid until you record another receipt for the rest.
3. Blacksmith Workshop Accounting in Jordan: six tasks from the workshop to the site
E-invoicing and accounting integrated in one system. Behind it sit six tasks a blacksmith workshop goes through, among them projects, which are available depending on your subscription.
Gate, railing and installation on one invoice
Add the gate as a product with the piece as its unit, and the railing as a product with a unit you pick from the list or add with “+”, such as the linear metre, because a unit of measure is mandatory for every product. Add the installation as a service that is not stored and not bought, with a default selling price, a revenue account, a tax and a unit to measure it by, such as the hour or the piece. Then gather the lines on one sales invoice with the Add more button, and change the unit price on a line if you agree another price with the customer.
A quotation from the site measurements
After the blacksmith takes the measurements and the customer picks the gate’s style, prepare a quotation with its lines and an expiry date, and send it or save it as a PDF. Once the quotation is approved you turn it into a sales invoice, and its status becomes invoiced. Qoyod has no per-customer price lists, so if you give a contractor a special price per metre, type it into the unit price on the invoice line.
The advance as a receipt waiting for its invoice
From Sales open Customer receipts, then Create customer receipt, pick the customer and enter the advance. The receipt stays unused until you allocate it to an invoice; then you press Pay on the order’s invoice and pick it. If the customer pays the rest in two goes, each payment gets its own receipt, and more than one receipt can be allocated to a single invoice. For more, read our explainer on receipt vouchers and invoices in Jordan.
Steel bought for a particular order
Enter the steel supplier’s invoice as a purchase invoice and pay it in full or in parts. What you buy for a particular order without storing it shows in the income statement as soon as the invoice is recorded. The charge for carrying the steel to the workshop you first define as an expense in Products and costs, then add as a line on the purchase invoice. Follow what you owe each supplier on the supplier statement.
Parts you sell as they are
The locks, hinges and sliding-gate wheels you keep in the warehouse you can make stored products: their quantity goes up with every purchase invoice and down when you sell them as a line on a sales invoice. The product cost and margin report shows each part’s available quantity and average unit cost.
A contractor taking several buildings on account
The invoice of a contractor who takes his building’s railings on account stays a credit sale until he pays; the customer statement report shows what he owes, and you compare his receivables between periods in the customer ageing report. If you want each building’s figures on their own, the alternative Qoyod documents is to record the building as a project with the contract number, its two dates and its value, and pick it under Additional information on the sales and purchase invoices that belong to it, depending on your subscription. What comes off an invoice after it is issued, such as a metre that was not fitted, you record as a credit note that lowers his account.
4. Blacksmith workshops and the National Invoicing System
Discuss your workshop’s position with your accountant.
Who must use e-invoicing in Jordan
Whether your company is exempt from the invoicing mandate or required to issue invoices, Qoyod keeps the books for your stock, purchases, sales and cash, and it is integrated with the National Invoicing System (JoFotara) for when you need it.
5. Your workshop’s books, between you and your accountant
Your accountant, or the accounting firm that reviews your workshop’s accounts, works in the same books you open in Qoyod. Whether your workshop must issue invoices through the system is for your accountant and the Department to answer, while the sales invoices, receipts and customer balances stay in Qoyod.
What you follow
- Each customer’s and contractor’s balance on the customer statement.
- The status of every advance receipt: used, partially used or unused.
- What you owe each steel supplier on the supplier statement.
- Each building’s figures in the income statement filtered by its project, depending on your subscription.
What your accountant reviews
- Sales and purchase invoices, receipts, credit notes and quotations.
- The income statement, the balance sheet and the trial balance.
- Reports exported as Excel or PDF.
- The JoFotara status of each invoice, if your workshop must issue invoices.
Give your accountant a user account in Qoyod, with the role and permissions you choose for them.
6. Other Qoyod products
The workshop’s accounts live in Qoyod Accounting, while the attendance and leave of your blacksmiths and fitters live in Qoyod HR, a separate product on its own subscription.
Qoyod HR
For a blacksmith workshop with smiths and fitters in one branch or more.
Qoyod HR is available to businesses in Jordan. The connection to Qoyod Accounting is now available.
- Attendance across all your company branches.
- Leave management.
- Payroll with allowances and advances.
7. Frequently asked questions
Do blacksmith workshops have to issue invoices through the National Invoicing System (JoFotara)?
The e-invoicing mandate covers every seller of goods or provider of services, not only those registered for General Sales Tax, except for activities that the Invoicing Affairs Instructions exempt under set conditions. A seller that is not registered issues an income invoice. Mandatory application has been in force since 1 April 2025, with oversight steadily tightening. Other sectors were added to the list in Article (4) of the Invoicing Affairs Instructions by later amendments, so it is not a closed list. Check the text in force for your activity with the Income and Sales Tax Department.
More detail in our guide to the JoFotara exemption
If a business is not required to issue invoices, does that mean it pays no sales tax?
Not by itself. An exemption from the provisions of the Invoicing Regulation, where one applies, does not on its own exempt anyone from General Sales Tax or income tax, each of which has its own law. Check your tax position with your accountant.
How do I record the advance a customer pays at the order?
Create a receipt for him from Customer receipts in the Sales menu before you issue any invoice, and the receipt stays unused. When you issue the order’s invoice, press Pay on it and pick the receipt; if the customer pays the rest later, record it as another receipt, since more than one receipt can be allocated to a single invoice.
More in our explainer on receipt vouchers and invoices in Jordan
How do I put the gate, the railing and the installation on one invoice?
Open Products and costs and press Create products and costs, add the gate and the railing as products, and pick each one’s unit of measure or add the unit with “+”. Add the installation as a service with a default selling price, a revenue account and a tax. On the sales invoice pick the gate as the first line, add the railing and the installation with Add more, and type each line’s quantity.
How do I follow what a contractor owes on each building?
The customer statement report shows the contractor’s invoices, receipts and balance. If you want each building’s figures on their own, the documented alternative is to record the building as a project in Tasks and Projects, depending on your subscription. Then pick it under Additional information on its invoices, and open the income statement from Advanced analysis filtered by the project, depending on your subscription.
Does Qoyod work out steel weights or draw the gate?
Qoyod is accounting software, and this page covers sales invoices, receipts, credit notes and customer balances, plus quotations, suppliers, purchase invoices and stored products, and projects depending on your subscription. Drawing gates, working out steel weights, cutting lists and allocating workers to sites are not shown here.
That is how a blacksmith workshop’s accounts meet in Qoyod: the gate and its installation on an invoice, the advance on a receipt, and a statement for every customer.
