Accounting Workflow & Close

MJE Template Design & Allocation — unify the monthly close at the click of a button

Unify the workflow with ready templates for month-end entries.

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Ready template Template #MJE-2026-014

Template name · Period

Fixed-asset depreciation · May 2026

AccountDebitCredit

Depreciation expense⃁ 8,400—

Accumulated depreciation — buildings—⃁ 5,200

Accumulated depreciation — equipment—⃁ 3,200

Entry totals⃁ 8,400 / 8,400

Balanced · ready to post after review

Assigned to

Accounting team · 4 members

Allocation method

Automatic monthly

Allocate across the team

Faster monthly close

Why accounting teams need unified templates

The monthly close consumes long hours from the accounting team when entries are recorded manually every time. Ready templates unify how recurring entries are recorded across your team, reduce errors, and speed up the monthly and quarterly close.

Ready templates

Design templates for depreciation, accrual, and deferred-expense entries, and reuse them every month with the same accuracy and no rewriting.

+25K

Saudi businesses rely on Qoyod to unify their accounting workflow and close their books accurately every month.

Faster close

Cut month-end entry preparation to minutes and free your team to focus on review and analysis instead of repetitive entry.

How are month-end entries recorded today?

Compare your team’s current way of recording close entries against Qoyod’s entry-template system.

Method	Risks & issues	Other accounting software	RecommendedQoyod's solution
Preparing entries manually every month	Tedious manual repetition for the accounting team Calculation or posting errors between accounts Inconsistent narrative between accountants Slow month-end book close	Requires repeated manual entry for each transaction No mechanism to allocate entries across team members	Reusable templates · automatic allocation · full consistency
Using Excel files as reference templates	Manual copy-paste of numbers between the file and the system Difficulty updating templates as the chart of accounts changes No direct link to the accounting system Lost template copies across team members	Reliance on separate files outside the system No real-time integration with the actual entries	In-system templates · central updates · instant application to entries
Relying on the senior accountant's memory	Knowledge loss when the accountant leaves Difficulty training new accountants on the entry pattern Variability in how the same entry is recorded month to month No formal documentation to rely on at review	Partial solutions with limited, non-customizable templates No unified team-level template library	Documented template library · ready for any new accountant

Current method

Preparing entries manually every month

Risks & issues

Tedious manual repetition for the accounting team
Calculation or posting errors between accounts
Inconsistent narrative between accountants
Slow month-end book close

Other accounting software

Requires repeated manual entry for each transaction
No mechanism to allocate entries across team members

Recommended

Qoyod's solution

Reusable templates · automatic allocation · full consistency

Current method

Using Excel files as reference templates

Risks & issues

Manual copy-paste of numbers between the file and the system
Difficulty updating templates as the chart of accounts changes
No direct link to the accounting system
Lost template copies across team members

Other accounting software

Reliance on separate files outside the system
No real-time integration with the actual entries

Recommended

Qoyod's solution

In-system templates · central updates · instant application to entries

Current method

Relying on the senior accountant's memory

Risks & issues

Knowledge loss when the accountant leaves
Difficulty training new accountants on the entry pattern
Variability in how the same entry is recorded month to month
No formal documentation to rely on at review

Other accounting software

Partial solutions with limited, non-customizable templates
No unified team-level template library

Recommended

Qoyod's solution

Documented template library · ready for any new accountant

Qoyod's solution

Six capabilities that make entry templates the backbone of the accounting workflow

Qoyod’s entry-template system shortens month-end entry preparation, allocates entries across the accounting team, and ensures consistent recording across all accountants.

A customizable entry-template library

Design templates for depreciation, accrual, deferred-expense, and payroll entries and keep them in a unified library accessible to your accounting team.

Automatic allocation across the accounting team

Allocate templates across accountants with create, review, or approve permissions, and track each entry's status from a unified dashboard.

Applying the template across multiple periods

Apply the entry template to a month, a quarter, or a full year with one click, or schedule it to run automatically at the start of each accounting period.

Customization by transaction type

Set the depreciation method (straight-line or declining-balance), accrual rules, and hedging mechanics based on each entry's nature and your accounting standards.

Review and approval before posting

No entry posts before the reviewer approves it. Create multi-step approvals and attach the supporting documents for each entry within the same workflow.

Archive and document every entry with its attachments

Keep every entry with its attachments (invoices, contracts, evidence) in an archive that links the entry to its source documents and allows retrieval at review time.

How entry templates work in Qoyod

Four steps from designing the template to posting the approved entry — in a single workflow for the accounting team.

Design the entry template with debit and credit rows

Set the debit and credit accounts, the line names, and the expected formula for each recurring entry you use at month-end.

Set the allocation method and the period

Choose the period (monthly, quarterly, or annual), the allocation rules, and the value-calculation mechanism per your accounting standards.

Allocate it to accountants or apply it automatically

Assign the template to an accountant or a team, or enable automatic application so the entry is issued on its date with no manual work.

Review and approve before final posting

The entry reaches the authorized reviewer, and after verification it is posted to the books and appears in the trial balance and close reports.

Accounting teams in Saudi Arabia choose Qoyod

Thousands of Saudi businesses rely on Qoyod to unify their accounting workflow and close their books accurately and quickly.

Built to help professional accountants close the month without adjusting entries

Entry templates in Qoyod unify how close entries are recorded across the team, cut the time spent preparing each entry, and let your team focus on review and analysis instead of repetitive manual entry.

CertifiedZATCA Phase 2

Entry templates integrate with Qoyod's e-invoicing system per ZATCA Phase 2 requirements.

+25K

Saudi businesses use Qoyod to close their books monthly

FAQ

Have some questions?

Answers to the most common questions about MJE template design and allocation in Qoyod.

Can I copy and edit a template instead of building one from scratch?+

Yes. Qoyod lets you copy any existing template and edit its rows and linked accounts, so you create a new template quickly while keeping the original's core structure.

Do templates support multi-line entries?+

Yes. Every template supports any number of debit and credit rows, with automatic balance validation before saving or posting.

How are team permissions on templates controlled?+

Qoyod defines three permissions: creating the template, applying it to a period, and approving the entry before posting. Each role is assigned to a specific accountant, and the system blocks any posting before approved review.

Can I schedule a template to run automatically (e.g., a monthly depreciation entry)?+

Yes. You can schedule the template to run automatically at the start of every month, quarter, or year. The entry is issued on its date and passes through the review step before final posting.

Do templates appear in trial-balance reports?+

Templates themselves do not appear in the trial balance, but every entry produced from a template appears in detail, with the ability to trace it back to the original template and its attachments.

Can I export templates for the external auditor's review?+

Yes. Qoyod lets you export templates and the entries they produced to PDF, Excel, and XML, with all attachments and the review log, so you hand the auditor a complete file.

Start unifying close entries on your team today

Try Qoyod free for 14 days. No credit card required. Design your first entry template in minutes.

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