Sales and invoice management

Sales module — issue invoices in seconds, error-free

Qoyod calculates taxes and totals automatically, saves customer and product data, and sends invoices to the customer instantly with no input from you.

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Sent to the customer Invoice #INV-2026-0742

Customer

Al-Waha Trading Co. Ltd.

Laptop × 2⃁ 7,200.00

27-inch display⃁ 1,950.00

Keyboard and mouse⃁ 450.00

Subtotal (excl. VAT)⃁ 9,600.00

VAT 15% (auto-calculated)⃁ 1,440.00

Total⃁ 11,040.00

Emailed to info@alwaha.sa · opened by the customer

Payment status

Awaiting transfer

Issued in 8 seconds

Unified customer database

Saudi invoicing — the numbers you should know

In a market where ZATCA-compliant tax invoices are required on every sale, manual issuance has become a source of errors and delays. Qoyod automates the full cycle from picking the customer to sending the invoice.

seconds

From picking the customer to emailing the invoice — all in under a minute, with no repeated manual entry.

25K+

Saudi businesses rely on Qoyod to issue invoices and manage their customers with full accuracy.

ZATCA

Phase 2 e-invoicing compliant — digital signature and QR on every invoice.

What are you using today?

Compare your current way of issuing invoices with the alternatives and with Qoyod, and see why thousands of Saudi businesses choose Qoyod’s sales module.

The way	Risks and problems	Other accounting software	RecommendedQoyod solution
Manual invoices in Word / Excel	Repeated manual entry on every invoice Errors in tax and total calculations Customer data scattered across multiple files No payment-status tracking	Requires manually formatting a template for each invoice VAT calculated in a file separate from the invoice	Automated issuance · built-in VAT · unified customer database
Standalone invoicing app without accounting	Data scattered across several systems No integration with the accounting books Manual report aggregation at month-end	Partial invoicing tool with no integrated accounting Needs manual linking to the revenue ledger	A unified system from invoice to journal entry, end-to-end
Full dependence on the accountant	Delayed invoice issuance until the accountant is available High monthly cost No real-time control of the sales cycle	No automated invoice flow Requires constant manual formatting	Self-serve instant issuance, with later review by your accountant when needed

The current way

Manual invoices in Word / Excel

Risks and problems

Repeated manual entry on every invoice
Errors in tax and total calculations
Customer data scattered across multiple files
No payment-status tracking

Other accounting software

Requires manually formatting a template for each invoice
VAT calculated in a file separate from the invoice

Recommended

Qoyod solution

Automated issuance · built-in VAT · unified customer database

The current way

Standalone invoicing app without accounting

Risks and problems

Data scattered across several systems
No integration with the accounting books
Manual report aggregation at month-end

Other accounting software

Partial invoicing tool with no integrated accounting
Needs manual linking to the revenue ledger

Recommended

Qoyod solution

A unified system from invoice to journal entry, end-to-end

The current way

Full dependence on the accountant

Risks and problems

Delayed invoice issuance until the accountant is available
High monthly cost
No real-time control of the sales cycle

Other accounting software

No automated invoice flow
Requires constant manual formatting

Recommended

Qoyod solution

Self-serve instant issuance, with later review by your accountant when needed

The Qoyod way

Six tools that make invoicing fully self-serve

Qoyod’s sales module is built to eliminate repeated manual entry and speed up the sales cycle — from picking the customer to collecting receivables.

Automatic tax and total calculation

Qoyod calculates 15% VAT and the total and net per line automatically. No calculation errors, no manual line-by-line review.

Unified customer database

Save each customer's data once — name, VAT number, address, payment terms — and reuse it on every future invoice without re-entry.

Product and price catalog

Build your list of products and services with prices and tax classification. Pick a line item in one click when invoicing.

Automated email delivery of the invoice

Send the invoice straight to the customer's inbox from inside Qoyod, with a ZATCA-compliant PDF copy and tax QR code.

Track payments and receivables

Track each invoice's status: open, partially paid, or overdue. Get an alert before unpaid amounts come due.

Detailed sales reports

See your total sales, top customers, and fastest-moving products in real time — without waiting for month-end.

How the sales module works

Four simple steps from picking the customer to receiving the delivery confirmation — all in under a minute.

Pick the customer from your database

Start the invoice by picking the customer from your unified database, or add a new customer once and reuse them later.

Add the products and quantities

Pick items from your product catalog in one click and set the quantity. Price and tax classification are filled in automatically.

Qoyod calculates taxes and totals

Qoyod applies 15% VAT and the total automatically, and produces the compliant e-invoice instantly.

Send the invoice instantly to the customer

Email the invoice in one click, or download the PDF to share through any other channel.

Saudi businesses that rely on Qoyod for every invoice

From small shops to mid-sized companies, thousands of Saudi businesses choose Qoyod’s sales module to issue invoices accurately and stay fully ZATCA-compliant.

Qoyod issues your invoices and sends them to the customer hands-free

Qoyod calculates VAT and totals automatically, saves customer and product data, and sends invoices to the customer instantly with no input from you — all fully ZATCA Phase 2 compliant.

Certified ZATCA Phase 2

Every invoice you issue through Qoyod includes the digital signature, QR code, and UUID per ZATCA's requirements.

25K+

Saudi businesses issue invoices through Qoyod

FAQs

Have some questions?

Answers to the most common questions about Qoyod’s sales module.

Can I customize invoice templates?+

Yes. Qoyod supports customizing the invoice template with your logo, brand colors, ZATCA-mandated fields, and your own custom fields — while keeping full ZATCA Phase 2 compliance.

Are multi-currency invoices supported?+

Yes. Qoyod issues invoices in foreign currencies alongside SAR, with the FX rate set at issue time and the journal entry recorded in the local currency automatically.

Does the sales module integrate with inventory?+

Yes. Qoyod deducts quantities from inventory in real time when an invoice is issued, and alerts you when stock drops below the minimum, so you don't sell something you don't have.

How is the invoice sent to the customer?+

Qoyod sends the invoice by email directly to the customer as a ZATCA-compliant PDF — or you can download it to share via WhatsApp or any other channel.

Does the system support sales orders and quotes?+

Yes. Qoyod issues quotes and sales orders and converts them to tax invoices in one click when the customer confirms — no re-entry needed.

Can I track the invoice status after sending?+

Yes. Qoyod shows each invoice's status in real time: sent, opened by the customer, partially paid, fully paid, or past due.

Start issuing automated invoices today

Try Qoyod free for 14 days. No credit card required. Full setup in 5 minutes.

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Trusted by 25,000+ Saudi businesses · ZATCA Phase 2 certified