In the modern age of technology, businesses cannot achieve success and sustainability without taking advantage of the latest tools and technologies available. Among those tools that play a crucial role in improving sales processes and the customer experience, the POS device stands out as a major key to achieving these goals. It is simply an integrated system used in sales and business operations management in establishments of all sizes and fields. It is considered the backbone of most stores and commercial companies around the world, as the device offers a comprehensive set of features and functions that facilitate the daily operations of employees and provide a comfortable and smooth shopping experience for customers.
Through this article, we explore all aspects of the POS device, starting from its concept as the physical part of the POS system, passing through all its parts and components, which are mainly represented by the display device, barcode scanner, invoice printer, card reader, and other important devices, and arriving at how to choose the right device for your company’s needs. Let’s start our journey to explore the world of POS devices together.
What is a point-of-sale device?
A point-of device is a physical device that contains all the components and devices necessary to operate the point-of-sale system. It is used directly at points of sale to record sales and process payments in transactions between merchants and customers. In other words, the point of sale device is the physical part of the point of sale system, installed in the location where commercial transactions take place, such as stores, restaurants, hotels, or any other commercial point.
The device is often a miniature computer or tablet with a touch screen and includes a barcode reader, credit card scanner, and billing and receipt printer. The point-of-sale device, or physical part, works together with the non-physical part of the point-of-sale system, which is the point-of-sale software or application (POS software), to manage all aspects of sales with high efficiency. The program implements the functions of the point of sale system, including inventory management, payment processing, billing, data analysis, and reporting. The POS program or application is installed and defined on all parts of the POS devices.
Point-of-sale hardware components
The point-of-sale device consists of several elements that work together in harmony to manage sales operations accurately and efficiently and improve the customer experience. Here are the components of the device in detail:
- Display: Displays information about products, prices, and special offers to customers. It may be a computer or tablet.
- Barcode Scanner: Used to read and identify barcodes on products quickly and accurately.
- Receipt Printer: It is used to print invoices or receipts that contain the details of the purchasing transaction.
- Cash Drawers: They are used to hold cash generated from purchasing transactions.
- Payment Terminal: Used to transfer money and make payments using credit or debit cards or a smartphone.
- Card Reader: Used to read credit and debit card data during payment operations.
How do I choose the perfect POS device?
When choosing a POS device to use in your facility, there are several aspects you need to consider to ensure you improve your sales processes and provide a better customer experience. Here are the most notable ones:
1: Meets business needs
You must first accurately determine your business needs before starting to search for the appropriate device, such as the number of points of sale required, the field of work, the size of daily operations, and other details, to choose the program that meets all these needs.
2. Its price is reasonable.
It’s important that the POS device you choose fits within your budget while making sure you don’t sacrifice quality.
3: It has good features and functions.
One of the most prominent criteria that you should review when choosing a device are the features and functions it provides, such as having a touch screen, as it allows quick and easy-to-use interaction for employees, which increases work efficiency and reduces errors. It accepts multiple payment methods, including cash, credit cards, direct debits, and digital wallets, allowing customers to complete purchases easily.
4- easy to use
The POS device must be easy to use and learn so that employees can use it efficiently without the need for expensive training, which helps save time, effort, and costs while ensuring the efficiency of managing sales operations.
5: Compatible with equipment and integrated with systems
You must make sure that the POS device you choose is compatible with different payment systems, printing and scanning equipment, etc. It must be integrated with other systems, such as accounting systems and customer management systems, which facilitate coordination and communication processes within the company.
6-Protects data
You should make sure that the device you choose has advanced security and protection features such as data encryption, two-factor authentication, and identity verification to ensure the protection of customer personal and financial data and financial transaction data.
7-Support and maintenance services are available.
It is important that you choose a device that provides regular support and maintenance services, and that you make sure that there is customer service available to solve any technical problems that may arise when you use the device.
Advantages of POS devices with the Qoyod system
The Qoyod accounting system, the easiest accounting program in the Kingdom of Saudi Arabia, offers you many advantages for the point of sale device, which contribute to facilitating the management of sales operations in your facility and increasing their efficiency while improving the customer experience to enhance productivity and increase revenues. Here are the most prominent advantages:
1. Unlimited number of users without additional fees
The Qoyod system provides you with the ability to add an unlimited number of users without any additional fees, with the ability to precisely define the powers of each user, so that you can achieve internal control over your facility.
2. The ability to manage fixed assets and depreciate them at any time
With the Qoyod POS terminal, you can manage, manually enter, track, and depreciate your fixed, current, and intangible assets with complete ease.
3: Electronic invoicing with the click of a button
Sales invoices and debit and credit notices appear processed in an organized electronic format, in an integrated format approved by the Zakat, Tax, and Customs Authority.
4-Easy customer management
Qoyod provides you with the ability to allocate customers to different points of sale if you have many customers.
5-Determine price control powers
Qoyod enables you to specify which POS users have the authority to modify product prices at the POS.
6. Ease of controlling cash in branches
Qoyod allows you to assign specific cash box accounts to each user at different points of sale.
7: Determine the powers of deductions.
Qoyod enables you to specify the users who have the authority to add discounts to customers, and it also enables you to specify the discount percentage allowed for each user.
Point-of-sale devices in Qoyod
The Qoyod accounting system offers you two types of point-of-sale devices that you can choose from. Here are the advantages of each:
| SUNMI D2 mini | SUNMI V2 | |
| OS | Android 8.1 | Android |
| Screen size | 1280×800 | 1440×720 |
| screen resolution | 10.1″HD | 5.45″ HD+ |
| Supports Wi-Fi | Yes | Yes |
| Cellular communication technologies | 4G | 2G, 3G, 4G |
| memory | 2GB RAM+8GB | 1GB RAM+8GB |
| touch screen | Yes | Yes |
| Thermal printer paper size | 58 mm | 58 mm |
| Device weight | 1.9 kg | 364 grams |
| Print speed | 160 mm | – |
| The price after the discount | 2333 riyals, including tax | 977 riyals, including tax |
Read more: Qoyod App
Conclusion
It clearly shows you that the POS device is not just a technical device but rather a vital partner in business success and improving the customer experience. By providing advanced features and multiple functions, POS devices can enhance the efficiency of business operations, increase productivity, and improve customer satisfaction to gain their trust and loyalty to your brand. It is important to carefully select the right equipment to ensure your facility’s unique needs and requirements are met.
The Qoyod accounting system stands out here, as it provides you with everything you need. You can connect it with your point-of-sale system, and it prepares and issues financial reports for all branches of your facility with high accuracy and efficiency. It also provides you with modern, professional point-of-sale devices at reasonable prices. It offers many other features that help you manage your business professionally.
Feel free to add real value to your facility with Qoyod, whether it is a small store or a large chain. Sign up now with Qoyod Accounting System and get a free 14-day trial without a credit card.
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