A receipt is a proof of the set of amounts that are paid by agreement between the two parties without allocating the amount to a specific service or product, and keeping it with one of the parties by issuing a new receipt, whether it is for sales or purchases until it is needed.
“Receipts” appear in the drop-down list within the “Sales” and “Purchases” invoices. On the receipts page, you can find all the receipts that were created on entries with the property of adding new receipts.
The importance of receipts to the organization-customer relationship:
For example, one of the contracting organizations agreed with the customer on an approximate amount for the services provided because the total cost could not be clarified until after the completion of the work. In this case, the customer submits a receipt to the organization with the approximate amount, for example 20,000. After completing the service, the company has allocated this receipt to several costs and invoices related to that service. If there remains a surplus of the payment provided by the customer, they will be disposed of according to the agreement between the customer and the organization to return the rest of the amount to the customer or keep it with the organization until the need for another service.
Steps to add a new customer receipt:
1- Create a customer receipt:
From the “Sales” dropdown list, you will find the “Customer Receipt”, by clicking on them, you will go to the customer receipt page.
Click on “New Customer Receipt” at the top of the page.
or from the “Sales” dropdown list, you will find the “Invoices”, by clicking on them, you will go to the Invoices page, click on “New Customer Receipt” at the top of the page.
2- Determine the data of the new customer receipt:
Enter the details of the data appearing for the new receipt, which are:
Reference number, and a sequence number appears automatically which can be changed.
The name of the “Contact” which can be selected from the list of previously entered customers, and the recipient’s data appears on the right of the form.
Select the “Account”, whether it is a “Cash On Hand” or a “Petty Cash”, or “Bank Current Account”.
Determine the “Kind” of receipt: “Received” or “Paid”.
Type in the “Description” of the receipt.
Select the “Date”.
Enter the receipt “Amount”.
When ticked, the payment is on one of the previous old invoices without specifying a specific invoice.
When not ticked: The relevant invoice is selected from the list at the bottom.
Choose the invoice and allocate a specific amount for a specific bill, if desired.
3- By clicking on the “Save” icon, the process of adding a new client receipt will take place. Then, you will automatically be directed to the “Receipts” page to show all the receipts that have been created, where you can classify them according to the options at the top of the page (All Receipts, Vendor Receipts, Customer Receipts), and export the receipts to an Excel file.